19 Aug 2015

Full-Time Coca Cola, Executive Assistant ( Shanghai )

Coca Cola – Posted by Daily Shenzhen JobsShanghai, Shanghai Shi, China


Job Description

  1. Provide professional secretary support to the Vice President, HR. Managing her travels, calendars, meetings and other administrative work. Prepare minutes for meetings and follow up
  2. Handling department purchase payment, raise PR, GR and relevant financing work.
  3. Support new hire on board within the HR team
  4. Event organising and support team offsite meeting, workshop, and company big event.
  5. Ad hoc program support. Coordinate with cross-functional team to prepare presentation, draft communications and see through the completion of the program.
  6. Handling contract delivery with legal team, procurement team and finance team.

Key Results Areas

  • Ensure that maximum assistance and secretarial duties is provided in an efficient and confidential manner.
  • Travel and Itinerary Management
  • Phone & Appointment Management
  • Other Administration support

Key Responsibilities

  • Ensure efficient and professional operation of the VP-HR office; exercises discretion and diplomacy at all times and makes administrative decisions in executive’s absence.
  • Coordinate and maintain calendar; schedule, initiate and revise entries for meetings, appointments, travel, etc., and assist in prioritizing activities.
  • Conduct ad hoc for executive requiring independent analysis and strong presentation skills; compile complex reports, charts and graphs.
  • Handle a variety of assignments involving confidential information.
  • Compose and send correspondence requiring independent judgment and knowledge of Company operations and policies.
  • Monitor departmental functions and budget; troubleshoot minor administrative problems and recommend solutions and develop administrative procedures and methods.
  • Coordinate collection and preparation of operating reports, budget expenditures and statistical reports or performance data.
  • Supporting the SBP on HR work as appropriate

A Functional Skills

  • Extremely strong organizational and planning skills
  • Good attention to details
  • Strong Communication skills
  • Good initiatives with a bias for action
  • Follow-up
  • Problem Solving
  • Project Execution/Follow-up
  • Problem Solving
  • Project Execution/Follow-up
  • The job occasionally requires judgment in balancing the interest of business and associates, however, decision making lies with the supervisor.
  • 6 year experience in secretarial job, preferably in a multinational setting within the FMCG industry
  • Bachelor degree or above, preferably in business administration or English

About the company

The Coca-Cola Company (NYSE: KO) is the world’s largest beverage company, refreshing consumers with more than 500 sparkling and still brands. Led by Coca-Cola, the world’s most valuable brand, our Company’s portfolio features 15 billion dollar brands including Diet Coke, Fanta, Sprite, Coca-Cola Zero, vitaminwater, Powerade, Minute Maid, Simply, Georgia and Del Valle. Globally, we are the No. 1 provider of sparkling beverages, ready-to-drink coffees, and juices and juice drinks.

Through the world’s largest beverage distribution system, consumers in more than 200 countries enjoy our beverages at a rate of 1.7 billion servings a day. With an enduring commitment to building sustainable communities, our Company is focused on initiatives that reduce our environmental footprint, support active, healthy living, create a safe, inclusive work environment for our associates, and enhance the economic development of the communities where we operate. Together with our bottling partners, we rank among the world’s top 10 private employers with more than 700,000 system employees.

Address and contact

No.1188, Ziyue Road, Zizhu Science Based Industrial Park, Minhang District, Shanghai, China

How to Apply

Apply on company recruitment portal here.

Job Categories: Secretarial, Administration, Executive Assistant.
Job Types: Full-Time.
Job Tags: Minhang.
Salary: Not Stated.
Job expires in 57 days.

Apply for this Job